Terms & Conditions

TERMS AND CONDITIONS OF USE OF CARD - Revised May 2016

The following Terms and Conditions shall apply to, and govern the use of, all cards issued by Fuelmate Limited (save as expressly provided in conditions 10 and 11 below).

The Customer's attention is in particular drawn to the provisions of condition 19.3.

Please note that, in the event that the Company agrees to provide the Customer with access to the Journey Track software product, the Customer shall be required to enter into a separate licence agreement with the Company which shall apply to the Customer’s use of such software.  The following Terms and Conditions do not apply to the Customer’s use of such software.

1. Definitions and Interpretation

1.1 In these Terms and Conditions the following words, terms or expressions have the following meanings:

Agreement: means the binding contract between the Company and the Customer governing the operation of the Customer's account and the use of any Card(s) which incorporates these Terms and Conditions together with the Application and any additional terms agreed between the parties in writing;

Application: means the online, telephone or paper application completed and submitted by the Customer, to which these Terms and Conditions are incorporated;

Authorised Cardholder: means any person to whom the Customer has provided a Card who is authorised by the Customer to use the Card on the Customer's behalf (such as the driver or vehicle named or specified in the Application);

Card: means any card issued by the Company to the Customer which can be used to obtain the Products and/or Services from Suppliers;

Card Operator: means the company or business which authorises the Company to issue the Cards to Customers;

Chip & PIN means the technology that allows a machine readable computer chip to be embedded into a Card.  This chip will allow data on the Products and Services and other entitlements that may be purchased with that Card to be set in advance and to be confirmed at the point of purchase by a Supplier that supports Chip & PIN capability;

Company: means Fuelmate Limited, Company number 6553782, whose registered office is at Witham House, 45 Spyvee Street, Hull, HU8 7JR and its authorised affiliates or subsidiaries;

Credit Limit: means, where the Company has agreed to provide a credit facility to the Customer, the maximum amount expressed in money terms of unpaid transactions, whether invoiced or not, that can be outstanding on a customer account at any point in time as set by the Company and notified to the Customer from time to time;

Customer: means any person, sole trader, firm, partnership or limited company that is a party to the Agreement and who is specified in the Application and in whose name the account relating to the Card(s) is to be held; 

Full Pump Price: means the price as shown on the pump or other point of sale material in force at the time of the transaction;

Journey Track Licence: means, where the Company has agreed to provide the Customer with access to the Journey Track software product, the separate licence agreement entered into between the Company and the Customer relating to the Customer’s use of such software;

PIN: means the Personal Identification Number issued for use in conjunction with a Card;

Pre-Paid Balance: means, where the Company has not agreed to provide a credit facility to the Customer or has withdrawn a credit facility pursuant to condition 10.4 below, the pre-paid balance (if any) outstanding on the Customer’s account;

Pre-Pay Items: means diesel fuel and any other Products and/or Services which the Company specifies from time to time as being classified as a Pre-Pay Item;   

Products: means the products which, subject to condition 11.1 below, the Company may from time to time agree may be purchased with the Card (such as by way of example only diesel, lubricants, gas and oil and forecourt shop goods) subject to availability at the premises of any Supplier;

Services: means the services which, subject to condition 11.1 below, the parties agree from time to time can be purchased with the Card (such as, by way of example only, vehicle support services (such as breakdown recovery and tyre/windscreen replacement or repair), car wash and forecourt services) subject to availability at the premises of any Supplier;

Supplier: means any service station or other supplier of Products and Services from time to time nominated by the Company or the Card Operator within a network of participating sites who has been approved and authorised by the Company or the Card Operator to accept payment for Products and Services by means of a Card;

Weekly Price: means the fixed weekly price per litre for fuel which will be available to the Customer on a weekly basis at fixed price locations only.

1.2 A reference to a particular law is a reference to it as it is in force for the time being taking account of any amendment, extension, application or re-enactment and includes any subordinate legislation for the time being in force made under it.

1.3 Words in the singular include the plural and in the plural include the singular.

1.4 A reference to one gender includes a reference to the other gender.

1.5 Condition headings do not affect the interpretation of these Terms and Conditions.

1.6 Where the Customer is a person and there is only one Authorised Cardholder, references below to the Authorised Cardholder shall also mean the Customer and vice versa. 

1.7 Where the Customer consists of two or more persons such expression throughout shall mean and include such two persons and each or any of them.  All obligations of the Customer are joint and several obligations of such persons.

2. Acceptance

2.1 All Applications for the issue of Cards shall be accepted at the absolute discretion of the Company and shall be subject to these Terms and Conditions.

2.2 The Customer's submission of a completed Application shall be deemed to be an offer by the Customer to open an account with the Company subject to these Terms and Conditions and to enter into an Agreement.

2.3  No binding Agreement is created between the Company and the Customer until the Company notifies the Customer of the account in writing. All prior correspondence or oral communications are to be regarded as superseded and not forming part of the Agreement.

2.4 Submission of the Application and/or use of a Card by the Customer or Authorised Cardholder constitutes acceptance of these Terms and Conditions by the Customer which will apply to the exclusion of all other terms and conditions and will supersede and shall be taken to override any terms and conditions proposed or stipulated by the Customer and any literature setting out the use of the Card provided by the Company.

2.5 All drawings, brochures, descriptive matter, price lists or advertisements howsoever supplied are approximate only and intended for general guidance and information purposes only and shall not form part of the Agreement.  The parties hereby acknowledge and confirm that they have not entered into the Agreement in reliance upon any representation or warranty or other undertaking not fully reflected in the terms of the Agreement.

2.6 The Customer acknowledges that it has not relied on any statement, promise or representation made or given by or on behalf of the Company or any Supplier which is not set out in the Agreement.  Nothing in this condition shall exclude or limit the Company's liability for fraudulent misrepresentation.

3. Ownership of the Cards

The Cards remain the property of the Company at all times and shall be returned to the Company by the Customer promptly at the Company's request.

4. Authorised Cardholders

4.1 The Customer may provide a Card to such Authorised Cardholders as the Customer shall determine.  The Customer will determine (subject to condition 6 below) whether or not the Card will bear the registration number of the vehicle to which the Card relates or the name of the Authorised Cardholder.  Such information shall be provided to the Company in the Application.

4.2 The provision of a Card to an Authorised Cardholder shall be deemed as the Customer giving such Authorised Cardholder authority to use the Card for the purchase of Products and/or Services from the Supplier as a duly authorised representative of the Customer.

4.3 The Customer will ensure that the Authorised Cardholder complies with these Terms and Conditions and any terms and conditions of the Card Operator as notified to the Customer from time to time.

4.4 The Customer shall ensure that no Card remains in the possession of any person who has ceased to be an Authorised Cardholder such as ex-employees.

5. Issue of Cards

5.1 If an Application is accepted by the Company and an Agreement is formed, Cards will be despatched by the Company to the Customer's address as stated in the Application.

5.2 All risk of loss will pass to and be borne by the Authorised Cardholder from the date of despatch of the Card.

5.3 The Customer shall receive under a separate and sealed envelope a PIN for each and every Card supplied to the Customer for use in the United Kingdom.

5.4 No Card will be valid unless the signature strip on the reverse of the Card has been completed.

5.5 The Company will endeavour to notify the Customer when a Card is due for renewal but it is the Customer's responsibility to arrange a timely replacement of any Card(s) held before the relevant expiry date and to request new Card(s) when any Card is lost, stolen or damaged. The Company shall not be liable for any direct, indirect or consequential loss suffered by the Customer as a result of the Customer's failure to request any renewal or replacement Card in accordance with this condition.

5.6 All requests for additional Cards must be made in writing.

6. Use of the Cards

6.1 The issue of Card(s) to the Customer shall authorise the Customer and any Authorised Cardholder to use the Card(s) to obtain Products and/or Services from Suppliers. 

6.2 The Card(s) are issued purely as a convenience to the Customer and the possession of such Card(s) shall not confer any right or entitlement upon the Customer or any Authorised Cardholder to receive supplies of Products or Services from the Company or any person on their behalf.

6.3 The Card remains the responsibility of the Customer at all times and may only be used:

(a) to obtain Products and/or Services of a specified nature from Suppliers up to the amount of the Credit Limit or the Pre-Paid Balance at the time of the relevant transaction (as the case may be), in each case depending and in accordance with any restrictions relating to the Card or notified to the Customer from time to time;

(b) by the Customer or an Authorised Cardholder to obtain Products and/or Services from a Supplier which accepts the Card (Chip & PIN capability may not be supported by every Supplier);

(c) if the Customer or Authorised Cardholder presents or shows the Card to the Supplier prior to the purchase of Products or Services (if applicable);

(d) if the Customer or Authorised Cardholder inputs the PIN where required by the Supplier;

(e) if it is a current Card that has not expired or been stopped or cancelled and during the period of validity embossed on the Card;

(f) in accordance with these Terms and Conditions and any particular instructions or procedural requirements indicated by the Supplier;

(g) if it has not been reported as lost or stolen in accordance with condition 16.

6.4 The right is reserved by the Company to unilaterally withdraw at any time any entitlement to purchase the Products and/or Services for which the Card can be used and to issue to the Customer a new Card indicating the appropriate Products and/or Services in replacement of the previous Card.

6.5 The Customer shall be liable for all purchases made using the Card(s) subject to condition 16 irrespective of the driver or vehicle in respect of which the supplies were made.

6.6 The Customer shall be solely responsible for the safe-keeping and security of any Cards issued to it and for their correct use in accordance with these Terms and Conditions, whether by the Authorised Cardholder or by the Customer.

6.7 It is the Customer's responsibility to prevent fraudulent use of the Cards.

6.8 All Cards shall be used only for the purchase of Products and/or Services from a Supplier and shall not be used as the basis of cheque guarantee or for other similar use. The Customer undertakes not to factor any debts to a third party without the Company's written agreement.

6.9 Cards designated for use by a named driver and/or vehicle are issued to the Customer as a management information tool only.  Such Cards may provide additional security when they are used properly but cannot be guaranteed to do so.

6.10 The Customer shall be liable for all amounts due under any Card transaction, including where the transaction is in respect of a different named driver and/or vehicle to that identified on the Card.

6.11 The Customer shall ensure that any Authorised Cardholder shall not tamper with or try to alter or interfere with the fuel monitoring device or fuel delivery equipment at the site of any Supplier. In the event there appears to be a defect or fault in such monitoring or fuel delivery equipment the Customer shall forthwith report the same to the Supplier.

6.12 A Supplier may refuse to accept a Card which is not being used in accordance with the restrictions placed on the Card.

7. Purchase of Products and/or Services

7.1 The Customer acknowledges that use of a Card for the purchase of Products and/or Services constitutes a purchase of such Products and/or Services from the Company through the agency of the relevant Supplier of such Products and/or Services.

7.2 The Company cannot give any warranty that all or any of the Products will be available to purchase from any particular Supplier.

7.3 Risk in Products will, where relevant, pass on delivery.  Title in the Products will not pass to the Customer until such Products have been paid for in full by the Customer. 

8. Price of Products and/or Services

8.1 The Customer must pay for all Products and/or Services purchased on any Card together with any purchase for products and/or services not authorised on the Card that have already been provided if the Authorised User fails to provide an alternative means of payment.

8.2 Unless otherwise agreed in writing:

(a) the price for diesel fuel purchased from fixed price locations will be the Weekly Price;

(b) the price for diesel fuel purchased from non-fixed price locations will be a sum equal to or higher than the Full Pump Price (the exact price shall vary depending on the particular Supplier and the location at which the purchase is made); and

(c) all other Products and/or Services will be charged at a price available from the Company.

8.3 The Company reserves the right to vary rebates, discounts, allowances, premiums or surcharges at any time and reserves the right to make an administration charge in respect of any stopped or replacement Cards. 

8.4 All prices are subject to all Government or other taxes, duties, levies, charges, surcharges, assessments or impositions where applicable at the appropriate rate.

8.5 The Company may alter or withdraw the Weekly Price at any time by giving notice to the Customer and may alter or withdraw any other price quoted at any time without notice.

9. Additional Charges

9.1 The Company may charge a fee to the Customer for the issue of each Card (either on setting up of the Customer's account and/or upon replacement or renewal of the Card) and/or may charge an annual fee for the account in the Company's discretion.

9.2 The Company may charge such other reasonable fees and charges as are notified to the Customer from time to time.

9.3 The Company will automatically charge an administration fee of 0.5% of the overall invoice amount on every invoice issued by the Company unless otherwise stated.

9.4 The Company may also charge a fee to the Customer for any Card issued to the Customer that has not been used in any one month unless otherwise negotiated.

9.5 Any purchases made from a third party that is not a Supplier using the Card will be charged at the Full Pump Price plus an additional handling charge.

10. Payment

THE FOLLOWING CONDITIONS 10.1 TO 10.11 ONLY APPLY TO THOSE CUSTOMERS TO WHOM THE COMPANY AGREES TO MAKE CREDIT AVAILABLE

10.1 A VAT invoice will be sent to the Customer periodically in arrears detailing all purchases on the Customer's account processed to the date of the raising of the relevant invoice. No invoice will be sent if no purchases have been made in a relevant period.

10.2 Payment of all invoices shall be made on the due date for payment determined by the payment terms specified by the Company from time to time in full and cleared funds in one payment by direct debit to such account as is notified by the Company to the Customer, unless otherwise agreed in writing by the Company and the Customer. Any such agreement shall provide that payments of the whole amount of credit shall be payable within specified periods and the number of repayments for the whole amount of the credit incurred during that specified period shall not exceed one.

10.3 For the avoidance of doubt, if the direct debit payment due date falls on a Saturday, Sunday or Bank Holiday, payment will be taken on the following working day.

10.4 The Company reserves the right, in its absolute discretion, to withdraw or alter any agreed credit facility at any time without notice.  If the Company offers credit in respect of any particular transaction this does not create an obligation on the Company to offer credit in the future, and the Company may require payment in advance or security for payment before providing any Products or Services notwithstanding any subsisting agreement to provide credit to the Customer.  In the event that the Company withdraws any credit facility from the Customer pursuant to this condition 10.4, with effect from the date of such withdrawal this condition 10 shall no longer apply for the purposes of the Agreement and condition 11 shall instead apply to the Agreement.

10.5 All sums due to the Company shall be immediately due and payable on demand despite any other provision of these Terms and Conditions.

10.6 If the Customer purchases Products and Services to a value in excess of the Credit Limit the Company reserves the right to take payment for the full amount by direct debit at any time upon becoming aware that the Customer has exceeded the Credit Limit.

10.7 In order to comply with the direct debit requirement the Customer shall at all times:

(a) maintain a bank account capable of accepting direct debits;

(b) keep the Company provided with an effective direct debiting mandate against such account;

(c) ensure that every direct debit properly instanced by the Company against such account is duly met.

10.8 If a Customer's payment by direct debit fails or a cheque is not honoured, the Company shall be entitled to charge the Customer a reasonable fee to cover administration costs for each failed presentation. 

10.9 If the Customer fails to pay the Company any amounts payable to the Company on the due date for payment, the Customer shall be liable to pay interest to the Company on such sum from the due date for payment at the annual rate of 8% above the base lending rate from time to time of the Bank of England, accruing on a daily basis until payment is made, whether before or after any judgment. 

10.10 The Company reserves the right to claim interest under the Late Payment of Commercial Debts (Interest) Act 1998.

10.11 All payments by the Customer or any credits or refunds due to the Customer will be applied first in settlement of any interest owed to the Company by the Customer and secondly in reduction of the Customer's other indebtedness to the Company. No claim by any Customer or Authorised Cardholder against any Supplier or the Company shall entitle the Customer to set off or counterclaim against the amounts due to the Company. 

11. Payment - Pre-Pay Customers

THE FOLLOWING CONDITIONS 11.1 TO 11.13 ONLY APPLY TO THOSE CUSTOMERS TO WHOM THE COMPANY DOES NOT AGREE TO MAKE CREDIT AVAILABLE AND TO THOSE CUSTOMERS IN RESPECT OF WHOM THE COMPANY WITHDRAWS THEIR CREDIT FACILITY PURSUANT TO CONDITION 10.4 ABOVE

11.1 The Card(s) can only be used to purchase Pre-Pay Items.  The Card(s) cannot be used to purchase any other Products or Services.

11.2 The Pre-Paid Balance applies across all Cards linked to the Customer’s account. The Customer is solely responsible for ensuring that there is a sufficient Pre-Paid Balance on their account prior to using any Card to pay for any Pre-Pay Items.  Subject to condition 11.3, Pre-Paid Balances can be increased by making a top-up payment by BACS transfer from an account held in the name of the Customer or any Authorised Cardholder or by any alternative method specified by the Company from time to time.  Top-up payments will only be credited to the Customer’s account when the Company has received the relevant payment into cleared funds.

11.3 The Company reserves the right to impose a minimum top-up payment amount on the Customer from time to time.  The monetary value of any such minimum top-up payment amount shall be such monetary value as is specified by the Company from time to time or as otherwise agreed with the Customer.    

11.4 The funds comprised in any Pre-Paid Balances are held by the Company absolutely as a prepayment by the Customer for any Pre-Pay Items and are not held on trust for the Customer.

11.5 The Customer and any Authorised Cardholders will only be able to use a Card to purchase Pre-Pay Items of a value which does not exceed the Pre-Paid Balance on the Customer’s account at the time of the relevant transaction. 

11.6 It will not be possible for a Card to be used to pay for part of a transaction only.

11.7 In the event that the Pre-Paid Balance at the time of the relevant transaction is lower than the price of the Pre-Pay Items purchased under that transaction, either:

(a) the Card used for the transaction shall automatically be declined and the Customer shall be responsible for paying the full price of the relevant Pre-Pay Items by another means.  The Company does not accept any responsibility to the Customer in such circumstances; or

(b) in the event that the transaction is successful, the Customer’s Pre-Paid Balance shall reduce to zero and the Customer shall become liable on demand to pay a sum equal to the amount of the shortfall between the Pre-Paid Balance at the time of the relevant transaction and the price payable by the Customer in respect of the relevant transaction (each such shortfall being a “Pre-Pay Deficit”).  The Company may also on each such occasion charge the Customer a non-refundable administration fee of £25 which will be payable by the Customer in addition to the relevant Pre-Pay Deficit.

11.8 Without prejudice to any other right or remedy available to the Company:

(a) in the event that the Customer or any Authorised Cardholder makes any top-up payment in accordance with conditions 11.2 above at any time when a Pre-Pay Deficit and/or administration fee remains owed by the Customer to the Company in accordance with condition 11.7(b) above, the Company reserves the right to set off all or part of any and all such top-up payments against the outstanding Pre-Pay Deficit and/or administration fee until the same have been settled; and

(b) the Company reserves the right to suspend any and all Cards linked to a Pre-Pay Deficit until such time as the Pre-Pay Deficit and any related administration fee has been settled in full; and

(c) in the event that the Customer has set up a direct debit with the Company, the Company reserves the right to take payment for the full amount of any Pre-Pay Deficit and/or any related administration fees by direct debit.

11.9 Other than in the circumstance described in condition 15.1(b) below, the Company will not refund any Pre-Paid Balance under any circumstances.

11.10 The Customer will be notified electronically whenever the Pre-Paid Balance falls to any of the following percentages of the Customer’s average weekly usage of the Card(s) measured over the preceding 6 week period.  Unless otherwise notified by the Company (e.g. where the Customer’s risk profile changes), the percentages will be:  20%; 10%; 5%; 0%.  For example, if the Customer’s average weekly usage over the preceding 6 week period is £200 per week and the Company has not notified the Customer that different percentages will apply, the Customer will be sent an electronic notification when the Pre-Paid Balance falls to £40, £20, £10 and £0.

11.11 If the Customer fails to pay the Company any amounts payable to the Company on the due date for payment, the Customer shall be liable to pay interest to the Company on such sum from the due date for payment at the annual rate of 8% above the base lending rate from time to time of the Bank of England, accruing on a daily basis until payment is made, whether before or after any judgment. 

11.12 The Company reserves the right to claim interest under the Late Payment of Commercial Debts (Interest) Act 1998.

11.13 No claim by any Customer or Authorised Cardholder against any Supplier or the Company shall entitle the Customer to set off or counterclaim against the amounts due to the Company. 

12. Electronic Invoices

12.1 The Company may, in its absolute discretion, send the Customer electronic invoices rather than hard copy invoices. For any Customer requesting to receive invoices via e-mail an electronic invoice or the provision of access to such a document will be sent or provided on behalf of the Company at regular intervals or at such times as are agreed by the Company. Invoicing electronically will be without additional charge to the Customer, although the Company reserves the right to vary these terms or to revert to invoicing by traditional postal means without notice.

12.2 If any electronic invoice fails to reach the e-mail address specified or any loss or corruption of information occurs, it is the Customer's responsibility to advise the Company and no such failure or loss shall affect the Customer's liability for making payment of all amounts properly due from the Customer to the Company on or before the due date for payment. For the avoidance of doubt the Customer is responsible for informing the Company of all changes to the Customer’s administration data, which includes the destination e-mail address.

12.3 The Customer is responsible for informing their local tax office, if required, of their intention to receive invoices electronically.

13. Customer Queries

13.1 The Customer may request from the Company copies of sales vouchers for transactions made on their Card(s) provided that the transaction took place not more than 3 months prior to the date of the request. The Company shall be entitled to charge a reasonable fee for each copy voucher.

13.2 In determining whether a Customer has obtained Products and/or Services using the Card, the Company's computer records shall, in the absence of fraud or manifest error, be deemed conclusive.

14. Termination/Cancellation

14.1 Unless otherwise agreed in writing, the Agreement may be terminated by either party at any time for any reason with immediate effect by giving the other party written notice.

14.2 The Agreement will immediately be terminated in the event that the Customer ceases or threatens to cease trading, enters into liquidation (whether voluntary or compulsory), has a receiver and/or manager, administrator or administrative receiver appointed of its undertaking or any part thereof, a bankruptcy order is made against the Company or the Company makes an arrangement or composition with its creditors or any proceedings are commenced relating to the insolvency or bankruptcy or possible insolvency or bankruptcy of the Customer.

14.3 The Company will stop or cancel an individual Card on the Customer's request. Cancellation or stoppage of a Card will prevent renewal of the Card on expiry.

14.4 The Company may stop or cancel any individual Card at any time for any reason without notice.

14.5 Where the Company has agreed to provide the Customer with access to the Journey Track software product, the Company may terminate this Agreement with immediate effect by giving the Customer written notice in the event that the Journey Track Licence is terminated by the Company prior to the Journey Track Licence’s intended expiry date.  

15. Consequences of Termination or Cancellation 

15.1 In the event of termination, cancellation or stoppage:

(a) where the Customer is provided with a credit facility as at the date of termination, cancellation or stoppage, the whole outstanding balance of the Customer's account shall (at the Company's discretion) become due and payable in full within 14 days in cleared funds to the Company;

(b) where the Company has not agreed to make credit available to the Customer or has previously withdrawn a credit facility pursuant to condition 10.4 below, the Company shall refund any outstanding Pre-Paid Balance (without interest) to the Customer within 14 days of termination, cancellation or stoppage, save that the Company shall be entitled to make a deduction from any such refund as part or full settlement of any indebtedness of the Customer to the Company;

(c) the Company will deactivate the Card(s); and

(d) the Customer must stop using the Card(s) and must ensure that all Authorised Cardholders cease using the Card(s). If the Customer or any Authorised Cardholder uses or attempts to use any Card after cancellation, stoppage or termination the Company may make an administration charge.

15.2 In the event of termination or cancellation by whatever means, the Customer shall return all issued Cards to the Company within 7 days.

15.3 Notwithstanding any other provisions of the Agreement, the Customer will remain liable in respect of any transactions made with the Card after its cancellation or after termination of the Agreement.

15.4 The termination of the Agreement, howsoever arising, shall be without prejudice to the rights and duties of the Company accrued prior to termination.  The Terms and Conditions which expressly or impliedly have effect after termination shall continue to be enforceable notwithstanding termination.

16. Lost or Stolen Cards and Security

16.1 If a Card is lost, stolen (including constructive theft as a result of any person in possession of a Card having ceased to be an Authorised Cardholder through termination of employment or otherwise), mislaid, damaged, fraudulently reproduced or subject to such other similar circumstances or not received by the Customer when due, the Customer must immediately notify the Company of such event by e-mail, fax or telephone (the "Customer's Notification") and request and retain the network stop reference as proof of the stop. The Customer should note that, for the purposes of the Customer's Notification, proof of sending is not proof of receipt.

16.2 When the Company receives the Customer's Notification it will notify the Card Operator and will issue a written note to the Customer either by fax or e-mail confirming the date and time of such notification to the Card Operator.  Provided condition 16.1 has been complied with, the Customer shall have no further liability for Card transactions made after the Card Operator has been able to effect the stop at all sites other than for transactions made by the Customer or Authorised Cardholder.

16.3 The Customer and the Authorised Cardholder shall give to the Company and/or the Card Operator all information in their possession as to the circumstances of the loss and shall take all reasonable steps to assist the Company and/or the Card Operator to recover the missing Card.

16.4 Where the Customer has access to an online portal for ordering and stopping Cards, the Customer is entirely responsible for the use of such online portal.  When using the online portal to stop a Card, the Customer must retain the network stop reference as proof the Card has been stopped.

16.5 The Customer shall ensure that it and its Authorised Cardholders keep the Card and PIN safe at all times with the PIN being kept separate from the Card at all times.  The PIN must not be written on the Card and if it is necessary to keep a written record of the PIN it shall be adequately disguised so as to prevent unauthorised use.

16.6 The PIN must not be disclosed by the Customer or Authorised Cardholder to any other person.  If the PIN is disclosed to an unauthorised person the Customer must immediately notify the Company in accordance with this condition 16.  The Customer shall be liable for all transactions on a Card made by a third party who has obtained the PIN for that Card.

16.7 The PIN is only for use at outdoor terminals within the network of Suppliers.

16.8 Subject to this condition 16, the Customer undertakes to indemnify the Company from and against all losses, claims, demands, expenses or costs which the Company suffers or incurs as a result of or in connection with the use of the Card by a person other than the Customer or Authorised Cardholder.  This indemnity shall survive the expiry or early termination of these Terms and Conditions.

17. Resale 

Except where expressly agreed in writing by the Company with the Customer, Products withdrawn against any Card issued shall not be used by the Customer or Authorised Cardholder for any purpose other than for fuel or lubricant (as appropriate) in the Customer's own or contracted vehicles and shall not be resold or otherwise disposed of to any other persons. 

18. Change of Details

The Customer shall forthwith notify the Company in writing of any changes in the Customer's name, address, bank details, or any change of control of the Customer, including any change of legal entity.

19. Limitation of Liability 

19.1 Subject to the other provisions of these Terms and Conditions the provisions of this condition 19 set out the entire financial liability of the Company.

19.2 Nothing in these Terms and Conditions excludes or limits the liability of the Company for death or personal injury caused by the Company's negligence or for fraud or fraudulent misrepresentation.

19.3 Subject to condition 19.2:

(a) the Company's total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of the Agreement shall be limited to 85% of the maximum limit of the Company's insurance or, if the claim is not covered by the Company's insurance or no payment is received by the Company from such insurers, to £100,000; and

(b) the Company shall not be liable to the Customer for any pure economic loss, loss of profit, loss of business, depletion of goodwill or otherwise, in each case whether direct, indirect or consequential, or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the Agreement; and

(c) the Company shall not be liable to the Customer for any loss resulting from the condition, quality or efficiency of any fuel or other Products or Services or arising out of or in connection with the storage, use or handling of the Products or Services under the Agreement.

(d) The Company accepts no liability and gives no warranty, express or implied, whether arising by common law or statute under the Agreement in relation to any Products or Services supplied to the Customer or any Authorised Cardholder as a result of use of the Card and the Company's only liability is in relation to the Card itself. 

20. Indemnity

20.1 The Customer shall indemnify the Company and keep the Company indemnified against any claim made against the Company by any third party for death, personal injury or damage to property arising out of or in connection with use of any Products purchased using the Card save as to the extent that such death, personal injury or damage to property is not as a result of the negligence of the Company.

20.2 The Customer shall draw the attention of any Authorised Cardholders, employees and agents or any persons whosoever handling or using the Products on his behalf or having access to them to any instructions, warnings or suggestions concerning the methods whereby or the conditions whereupon they should be used or handled or other literature relating to the Products or upon any label attached to them or the packaging wherein they are contained and ensure compliance by any person using or handling them with the instructions, warnings or suggestions mentioned or referred to in this condition. 

20.3 Customer shall indemnify the Company in respect of any loss or liability whatsoever or whensoever suffered or incurred by the Company by reason or any breach by the Customer of condition 20.2 or by reason of any failure by the Customer or Authorised Cardholder to comply with the warnings, suggestions or instructions referred to in condition 20.2.

21. Data Protection

21.1 The Company will comply with the Data Protection Act 1998 and will use and process the Customer's personal data in accordance with the Company's privacy policy, a copy of which is available from the Company's website or on request. In particular, the Company may supply the Customer's personal data to third parties such as credit reference agencies in order to determine the Customer's credit status, and will disclose information to sub-contractors and the Card Operator (where applicable).

21.2 The Customer will inform all Authorised Users that their personal data may be held, processed and used in ways provided for in the Company's privacy policy.

22. Force Majeure

If the performance of the Agreement by the Company shall be prevented or delayed by any circumstances or conditions beyond the reasonable control of the Company (including without limitation, fire, flood, war, acts of terrorism, acts of God, government actions, strikes, lock outs, fuel shortages and any error or other failure of or affecting any Card Operator or Supplier), the Company shall have the right at its option: (a) to suspend further performance of the Agreement until such time as such circumstances or conditions are no longer present; or (b) to be discharged from further performance of and liability under the Agreement. 

23. Assignment

23.1 The Company may assign the Agreement or any part of it to any person, firm or company.

23.2 The Customer shall not be entitled to assign the Agreement or any part of it without the prior written consent of the Company.

24. General

24.1 The Company may from time to time (at its option) provide the Customer with certain reporting facilities.  Please note that any reports provided are for information only and the Company cannot guarantee the accuracy or completeness of such reports.

24.2 Each right or remedy of the Company under the Agreement is without prejudice to any other right or remedy of the Company whether under the Agreement or not.

24.3 If any provision of the Agreement is found by any court, tribunal or administrative body of competent jurisdiction to be wholly or partly illegal, invalid, void, voidable, unenforceable or unreasonable it shall to the extent of such illegality, invalidity, voidness, voidability, unenforceability or unreasonableness be deemed severable and the remaining provisions of the Agreement and the remainder of such provision shall continue in full force and effect.

24.4 Failure or delay by the Company in enforcing or partially enforcing any provision of the Agreement shall not be construed as a waiver of any of its rights under the Agreement.

24.5 Any waiver by the Company of any breach of, or any default under, any provision of the Agreement by the Customer shall not be deemed a waiver of any subsequent breach or default and shall in no way affect the other terms of the Agreement.

24.6 The parties to the Agreement do not intend that any term of the Agreement shall be enforceable by virtue of the Contracts (Rights of Third Parties) Act 1999 by any person that is not a party to it.

24.7 The Company reserves the right to sub-contract the fulfilment of the Contract or any part thereof.

24.8 The formation, existence, construction, performance, validity and all aspects of the Agreement shall be governed by English law and the parties submit to the non-exclusive jurisdiction of the English courts.

25. Communications

25.1 All communications between the parties about the Agreement shall be in writing and delivered by hand or sent by pre-paid first class post or sent by fax or e-mail:

(a) (in case of communications to the Company) to its registered office or such changed address as shall be notified to the Customer or in the case of faxes or e-mail to the fax number or e-mail address notified to the Customer by the Company from time to time; or

(b) (in the case of the communications to the Customer) to the registered office of the addressee (if it is a company) or (in any other case) to any address of the Customer set out in any document which forms part of the Agreement or such other address as shall be notified to the Company by the Customer or in the case of faxes or e-mail to the fax number or e-mail address notified to the Company by the Customer from time to time.

25.2 Communications shall be deemed to have been received:

(a) if sent by pre-paid first class post, two days (excluding Saturdays, Sundays and bank and public holidays) after posting (exclusive of the day of posting); or

(b) if delivered by hand, on the day of delivery; or

(c) if sent by fax or e-mail on a working day prior to 4.00 pm, at the time of transmission and otherwise on the next working day.

25.3 Communications addressed to the Company shall be marked for the attention of a servicing director or Company Secretary of the Company.  

26. Variations

The Company reserves the right at all times to vary any of the terms of the Agreement at any time.  Publication of any variation or addition by such means at the Company may reasonably select shall constitute effective notification to the Customer and Authorised Cardholder.

Revised May 2016

 

Accessing our website(s): 

Each time you access the Fuelmate Limited website you are agreeing to our terms and conditions, whether you place an order for goods or not.

Whilst we make every effort to ensure that the content on the site is accurate and current, we give no guarantee that the content will be free from error. We exclude any liability for any errors and omissions on the site. The access or use of the contents of the website is entirely at your own risk. We do not make any representation or warranty of the information provided on the website and expressly disclaim any and all such warranties and terms in respect of any products, services, information or materials.

We do not accept liability for any consequential or incidental damages or for any other indirect, special or punitive damages whatsoever that arise out of or are related to the purchase or use of any products or services from the site through us (except liability for personal injury or death arising from negligence on our part).

Fuelmate Limited is part of the Rix Petroleum Group of Companies
Fuelmate Limited is an independent fuel card provider. Visitors to this site are bound by the following terms and conditions so please read this carefully before going on.

This page (together with the documents referred to on it) tells you the terms of use on which you may make use of our websites which are listed at the end of these terms (our sites), whether as a guest or a registered user. Please read these terms of use carefully before you start to use the sites. By using our sites, you indicate that you accept these terms of use and that you agree to abide by them.

If you do not agree to these terms of use, please refrain from using our sites.

Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our sites without notice (see below). We will not be liable if for any reason our site is unavailable at any time or for any period.

From time to time, we may restrict access to some parts of our sites, or entire sites, to users who have registered with us.

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.

You are responsible for making all arrangements necessary for you to have access to our sites. You are also responsible for ensuring that all persons who access our sites through your internet connection are aware of these terms, and that they comply with them.

Intellectual Property Rights


We are the owner or the licensee of all intellectual property rights in our sites, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our sites for your personal reference and you may draw the attention of others within your organisation to material posted on our sites.

You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

You must not alter in any way the appearance of the logos of J R Rix & Sons Limited or any of its subsidiary companies.

Our status (and that of any identified contributors) as the authors of material on our sites must always be acknowledged.

You must not use any part of the materials on our site for commercial purposes without obtaining a licence to do so from us or our licensors.

You must not use any trademarks displayed on any of the sites without express written consent from J R Rix & Sons Limited or the relevant subsidiary.

If you print off, copy or download any part of our sites in breach of these terms of use, your right to use our sites will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Reliance on Information Posted


Commentary and other materials posted on our sites are not intended to amount to advice on which reliance should be placed. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our sites, or by anyone who may be informed of any of its contents.

Our Site Changes Regularly


We aim to update our sites regularly, and may change the content at any time. If the need arises, we may suspend access to our sites, or close it indefinitely. Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.

Our Liability


The material displayed on our sites is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, other members of our group of companies and third parties connected to us hereby expressly exclude:

All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.

Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our sites or in connection with the use, inability to use, or results of the use of our sites, any websites linked to it and any materials posted on it, including, without limitation any liability for:

  • loss related to viruses that may infect your computer equipment, software, data or other property as a result of or in connection with the use of our sites;
  • loss of income or revenue;
  • loss of business;
  • loss of profits or contracts;
  • loss of anticipated savings;
  • loss of data;
  • loss of goodwill;
  • wasted management or office time; and for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

Information about You and Your Visits to Our Sites

We process information about you in accordance with our privacy policy. By using our sites, you consent to such processing and you warrant that all data provided by you is accurate.

Transactions Concluded through our Sites

If you wish to form a contract for the supply of goods or services through any of our sites or as a result of visits to the sites made by you, you are governed by our applicable Terms and Conditions.


Uploading Material to our Site

Any material you upload to our site will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.

We will not be responsible, or liable to any third party, for the content or accuracy of any materials posted by you or any other user of our site.
We have the right to remove any material or posting you make on our site.

Viruses, Hacking and Other Offences

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

Linking to Our Sites

You may link to our homepage, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
You must not replicate the home page.

You must not establish a link from any website that is not owned by you.
Our site must not be framed on any other site, nor may you create a link to any part of our site other than the homepage. We reserve the right to withdraw linking permission without notice.

You must not present in any form false information about Rix.

If you wish to make any use of material on our site other than that set out above, please address your request to web.admin@rix.co.uk.

Links from Our Sites

Where our sites contain links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.

Jurisdiction and Applicable Law

The English courts will have non-exclusive jurisdiction over any claim arising from, or related to, a visit to our sites although we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country.

These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

Variations

We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our sites.

Our Websites

rix.co.uk
fuelmate.co.uk
journeytrack.co.uk 
gogreencard.co.uk
hepworthshipyard.co.uk and hepworthshipyard.com
hepworth-shipyard.co.uk and hepworth-shipyard.com
jordanscars.co.uk
jordans-online.co.uk
maritimebunkering.co.uk
maritime-bunkering.co.uk and maritime-bunkering.com
rixbiodiesel.co.uk and rixbiodiesel.com
rixpetroleum.co.uk and rixpetroleum.com
rix-petroleum.co.uk and rix-petroleum.com
rixshipping.co.uk
thecarcity.uk.com
thecarcity.com
thecardepot.co.uk and thecardepot.com
themotorcity.co.uk and themotorcity.uk.com
truck-stop.co.uk
cheapfiatcars.co.uk
cheapfiatvans.co.uk
victoryleisurehomes.co.uk and victoryleisurehomes.com
victorylodges.co.uk and victorylodges.com

Your Feedback

If you would like to contact Fuelmate regarding these Terms and Conditions please use the contact information below.

Fuelmate Ltd
Witham House
45 Spyvee Street
Hull
HU8 7JR
Telephone 0800 158 3582 
Email enquiries@fuelmate.co.uk

VAT Number 168 12 53 62
Company registration No. 6553782
 

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